This is a reminder
from the Board of Trustees Office that any request to issue an employee a
formal Notice of Non-Reappointment ending August 15, 2013 must arrive at UIC HR
no later than Thursday, January 31, 2013. This includes:
- Permanent full‐time academic professionals on hard funds employed for less than 4 years
- Permanent full‐time academic professionals on
soft funds who have completed 4 but less than 5 years of service
- Full‐time Postdoctoral Research
Associates on hard funds
- Faculty in year 1 of
their tenure‐track probationary period
- Faculty who are
entitled to formal notice based on their appointment percent time and
source of funds. Please review policy
901 Notice of Non-Reappointment for
Tenure-Track and Non-Tenured Faculty to determine whether
formal notice is due.
While
academic professional terminals can start and end any time, as long as they
cover a period that includes the period to which they are entitled, Postdocs who do not receive their notice
6 months before the end of their contract must be offered another full year.
We do also understand that not all contracts run on the academic year, but if
there is no end date on the job, the standard academic year date is presumed.
You may confirm dates by viewing an employee’s NOA by selecting “NOA” at the
following University HR website: http://www.hr.uillinois.edu/human_resource_systems/h_r_applications
Notice rights information can be found on the UIC HR
website at
Notice rights for faculty can be found on the Faculty
Affairs/Provost website at http://www.uic.edu/depts/oaa/policies_proced.html
Please process the Employee Record Changes to reflect the
initial notice of non-reappointment and the 8/15/2013 terminal date and route no
later than 5:00 PM, January 31, 2013. For employees who hold joint
appointments, please allow enough time to route so that the transaction is
received at the UIC HR level by the above deadline. After verifying with the employee, job
comments in the HRFE transaction must indicate that the current home address
information has been verified as the Board of Trustees notice of
non-reappointment will be sent to the employee’s home address.
A job aid regarding the process for academic employees is
available online at http://www.uic.edu/depts/hr/support/jobaids/HRFE_NONR.pdf.
Once the HRFE transaction has been submitted, please
notify the UIC HR Service Center at uichrservicecenter@uillinois.edu for faculty and academic professional, the
names and transaction numbers of the NONRs that you are submitting. This will
help ensure transactions are processed by the Board of Trustees deadline.
